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Conditions required for event to take place

Local COVID-19 hospitalisation and death rates

There is no significant and sustained increase in local COVID-19 related hospitalisations and death rates, with consideration to the below, within the 14-day period prior to the event in the appropriate geographic area:

  • Case detection rates in the over 60s;
  • Case detection rates among the expected audience age/gender/ethnicity groups, with particular scrutiny among population groups that are not eligible for the vaccination;
  • Pressure on the NHS, including current and projected occupancy;
  • COVID-19 death rate; and
  • Identification of new variants (some new variants may cause vaccine inefficiency)
  • Overall, you should continue to follow hands, face, space, fresh air. A cautious approach is wise.

Lateral Flow Testing

Lateral Flow Testing (LFT) is to be strongly recommended for events. Social distancing, hand hygiene, enhanced cleaning of the event setting, and the correct wearing of face coverings are required both prior to, during, and immediately after events, unless specifically agreed for a particular event, and measures implemented to enable good ventilation of the setting.

  • Strongly encourage or require everyone to take an LFT test within 24 hours of the event.
  • Strongly encourage twice weekly testing, especially among your staff. We ask that all staff can show evidence of a negative lateral flow (LFT) test result completed within 24 hours of the event. Information on testing and how to order test kits can be found here: https://www.cheshirewestandchester.gov.uk/news-and-views/incidents/coronavirus-covid-19/covid-19-testing/testing-without-symptoms.aspx
  • If you, or any of your staff or visitors have symptoms, or have been told to self-isolate, you must not attend the event, and should get a symptomatic test (a PCR test) as soon as possible.

Current vaccination rates

Current vaccination rates should be considered in relation to the likely target audience for the event, with higher vaccination rates supporting a lower risk for that target audience, and vice versa.

Get vaccinated when it is your turn. The COVID-19 vaccination appointment booking site includes details of current eligibility. Alternatively, you may receive an invitation directly from the NHS with an appointment time and location.

Book or manage your coronavirus (COVID-19) vaccination

Current legislative restrictions

Current legislative restrictions should be considered at the time of the event. Does the legislation allow such mass gatherings to take place irrespective of the other framework principles? How quickly can people return to existing restrictions post event?

Risk assessment

A clear, proportionate and dynamic risk assessment is produced containing both event and COVID-secure considerations. One key consideration is the provision of suitably trained safety personnel. There must be confidence that the event organisers have the capacity and capability to successfully follow the risk assessment.

Broader and cumulative impacts

Arrangements are in place to manage identified broader and cumulative impacts of the gathering and clusters of gatherings. Highlight any additional risk factors created by attracting any national or international audiences to your event and describe how the risks can be mitigated.

Attendees

Arrangements are in place to manage the flow and volume of attendees.

Reasonable and proportionate arrangements are in place to collect, protect and promptly process attendee data to support event admission and national Test and Trace arrangements.

Screening questions

Screening questions should be asked prior to entrance to ensure that no one who should be isolating because they are a COVID-19 case or a contact or have symptoms attends the event. Recent travel history should also be considered. GDPR allowing, it may be possible to cross check CTAS COVID-19 cases and contacts with ticket data.

It is recommended that anyone who cannot attend due to a positive test result or having failed the screening questions should be offered a full refund.

Screening questions prior to admittance

Participants should be screened beforehand to ensure that no-one who should be self-isolating attends the event. Questions to ask:

  1. Are you or anyone in you live with experiencing any of the symptoms relating to COVID-19?
    • new continuous cough and/or
    • high temperature and/or
    • loss of, or change to, sense of smell or taste
  2. Have you tested positive for COVID-19 within the last 10 days (not including this event admission test)?
  3. Have you been in close proximity within the last 10 days with any person who has tested positive for COVID-19
  4. Have you been contacted by NHS Test and Trace or other relevant professional and advised to self-isolate?
  5. Have you visited a foreign country not on the green list for travel within the last 10 days?

If the answer to any of the questions is "yes", then they should not enter the event irrespective of test results and it is strongly recommended that they are given a refund. Participants should be individually advised that they must not attend the event if they have a fever, a new, continuous cough or loss or change in sense of smell or taste or feel generally unwell; or if anyone in their household or a close contact has experienced these symptoms in the last 48 hours. They should be asked international travel questions as above. Ideally, they should be advised that they can get a refund (including those prevented from entering the event e.g., answering “Yes” to any of the above questions).

Disclaimer

Event organisers should still follow current government guidelines in operation at the time of the event and any local restriction which may apply. If in doubt seek advice from your local Council.

Ttraffic management

COVID-19 secure traffic managements are in place, and, where required, COVID -secure transport capacity management plans to/from the event.

Communications activity

Communications and engagement activity is timely, with clear, targeted messages to key stakeholders such as event organisers, attendees, surrounding communities, partners, the wider public and the media.

Communications activity will need to support people to make informed decisions, as well as to manage organisational reputational risk and public confidence. This will include communications between event organisers and the relevant local Safety Advisory Group (SAG) and Licensing team. Public Health should be sighted on and agree all comms activity.

Where applicable, there is live monitoring of the event to manage any issues in real time. Audience, staff and visitors will need clear instructions about what to do if unwell. For example:

  • If you develop cough, fever or loss or change in sense of taste or smell, put on your face mask and proceed to the health marquee located at X.
  • If you feel generally unwell, put on your face mask and proceed to the health marquee located at X.

Contact tracing

Enhanced contact tracing in place around events. Everyone contacted by local tracing team will be asked if they have been to an event and a log of any positive responses will be kept. You should maintain a seating plan to enable close contacts sitting by a confirmed positive case can be contacted by the contact tracing team and told to self-isolate.

Outbreak response

A public health led outbreak control team (OCT) will be established if a cluster or outbreak is identified linked with the event. All local authorities have an outbreak control plan. Contact details of everyone in the audience and staff should be kept in case the OCT advises that they need to be contacted, e.g. to take a test, or given other advice.

Post event

A post-event review after every event is scheduled to enable learning to be captured and adjustments made for future events. This includes a Combined Intelligence for Public Health Action (CIPHA) cross check of all positive cases against registered ticket holders.

Ongoing processes

Additional controls for events, based on the limited information provided to the relevant SAG:

  • On-going reflection of risk after each event to inform and improve processes of managing events, including registration process, event controls, pre- and post-attendance controls.

The Director of Public Health reserves the right to recommend that events should be cancelled if there is a population risk. We will endeavour to make a decision no less than 48 hours in advance of the event.

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