VE Day Events

Initial meeting

If a community wishes to hold one of the events described, the first step would be to hold a meeting with interested people and discuss your plans. It's also important to identify a person who will head up the event.

For events where members of the public are attending, the organiser should produce an event plan detailing what is being delivered and who is responsible. As part of this plan, a risk assessment should be carried out to look at what risks the event would have and any measures to reduce these risks.

Cost and budget

Where there are costs, ensure a budget and all the money is in place to deliver your event. If the event is large and more complex with the sale of alcohol or a music event you will need more licences and approvals in place.

If you require a road closure, identify a budget for the event to cover the cost of traffic management and insurance. At the lower end this would be approximately £300. For a complex location event this could be closer to £1000. If at this stage insurance can be identified with an existing organisation, get this agreed. If not, start to look at a one-day insurance policy at £1m Public Liability. For more complex events this may need to be increased.

Event location

If the event is on the highway, contact all those people who own properties that will be impacted to gain support. Also ensure to contact a traffic management company to arrange the necessary signage.

If the event is not on the highway and on private land, ensure you have permission from the landowner prior to any application.