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Children in Care and Care Leavers: Leaving Care Discount Cards Privacy Notice

This privacy notice is designed to help you understand how we use personal information when delivering our leaving care discount card service. We have set out below the services types, the information we may use to deliver the services, who we may share it with, and how long we will keep it.  

The services covered within this privacy notice: 

Children in care and care leavers 

Provides ongoing support to children who are currently looked after by us or have been previously looked after by us.

Information we hold about you 

We only collect and use the minimum amount of personal information required when delivering a service to you. Wherever possible we use non-identifiable personal information. 

The service may use some or all of the personal information provided:  

 

  • your name, your date of birth and your email address 
  • your status as a care leaver 

 

We will get this information from you. 

Why we need your information and how we use it 

We use your information to deliver the discount cards service. 

Who your information may be shared with   

Sometimes we may need to share your information, but we will only do so where it is necessary or required by law. We will only share the minimum information for each circumstance. 

We may sometimes need to share some of your information with Qwest Services.

The Data Controller 

We are the Data Controller for this processing. 

The personal information we have collected from you will be shared with fraud prevention agencies who will use it to prevent fraud and money-laundering and to verify your identity. If fraud is detected, you could be refused certain services, finance, or employment. 

The lawful basis for the processing 

Most of the personal information we process is provided to us directly by you, under the Data Protection Act 2018, the lawful bases we rely on for using your personal information is:  

You gave us your consent (GDPR Article 6 (a) - You are able to remove your consent at any time. You can do this by contacting discountcards@cheshirewestandchester.gov.uk

Protecting your information 

Your information will be securely stored on our network.  

How long will we keep your personal information? 

We will only use your personal information whilst delivering the service to you and to deal with any questions or complaints that we may receive about this, unless the law requires us to keep it for a longer period. In practice, this means that your information will be kept for five years then deleted.  

If we need to use your information for research or reports, your information will be anonymised and any information taken from notes (hand written or typed) during any consultation sessions will be securely destroyed. The information will continue to be used in a summarised and anonymised form in any research reports or papers that are published. The anonymised information in the papers may be of historic interest and may be held in public archives indefinitely 

Your rights 

Under data protection law, you have rights including:  

  • your right of access - you have the right to ask us for copies of your personal information
  • your right to rectification - you have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.  
  • your right to erasure - you have the right to ask us to erase your personal information in certain circumstances 
  • your right to restriction of processing - you have the right to ask us to restrict the processing of your information in certain circumstances
  • your right to object to processing - you have the right to object to the processing of your personal data in certain circumstances
  • your right to data portability - you have the right to ask that we transfer the information you gave us to another organisation, or to you, in certain circumstances

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you. 

To make a request follow the instructions on our Data protection for you page.

How to complain if you are unhappy about how your data is used 

You can complain directly to our Data Protection team online or by post. 

  • Online: Contact the DPO
  • By post: Data Protection Officer, 4 Civic Way, Ellesmere Port, CH65 0BE  

You also have the right to complain to the Information Commissioner’s Office using the following details: 

Will my personal information be accessible outside the UK?  

Should the transfer of personal information outside of the UK become necessary, it will only take place if permitted by law, and then only where there are appropriate safeguards in place to protect the personal information. 

Your information is stored within the UK. 

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