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St. Mary's Creative Space Hire privacy notice

Who will own my data once I submit it?

We will own your data once it has been submitted.

Why do you need my information?

We need your information to:

  • contact you to make arrangements for your hire
  • ensure that your hire is arranged to meet your requirements
  • meet the requirements of our PRS (Music) and PPL (Phonographic Performance Limited) licences
  • invoice you for your hire
  • send you updates of any changes regarding hire at St. Mary's and consult with you about improvements or changes

The information that we collect about you is:

  • name of organiser
  • name and business address including postcode
  • email address
  • telephone number
  • billing address

What allows you to use my information?

When we collect and use your personal information for hiring St. Mary’s creative space, we do so under a hire of use contract with you. The legislation, policies and guidance that allow us to do this includes but is not limited to:

  • General Data Protection Legislation Article 6 part a

When we collect and use your personal information to send you updates regarding St. Mary’s hire and to consult with you about improvements, we do so after obtaining your consent. The legislation, policies and guidance that allow us to do this includes but is not limited to:

  • General Data Protection Legislation Article 6 part a

Who will my information be shared with?

Your information will be shared with Qwest (a company that act as the booking agent for St Mary’s) and any contracted support for the running and programming of St Mary’s.

Do I have to provide this information and what will happen if I don’t?

If you do not provide this information we will be unable to process your booking for the hire of St. Mary’s.

How long will you keep this data for and why?

Your information will be kept for 10 years after completion of your booking.

How will my information be stored?

  • information will be stored electronically on a secure corporate network where access is restricted
  • invoice processing system

Your rights

Under data protection law, you have rights including:

  • your right of access - you have the right to ask us for copies of your personal information
  • your right to rectification - you have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
  • your right to erasure - you have the right to ask us to erase your personal information in certain circumstances
  • your right to restriction of processing - you have the right to ask us to restrict the processing of your information in certain circumstances
  • your right to data portability - you have the right to ask that we transfer the information you gave us to another organisation, or to you, in certain circumstances

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

To make a request follow the instructions on our Data Protection for you page.

Who can I complain to if I am unhappy about how my data is used?

You can complain directly to our Data Protection team online or by post.

  • Online: Contact the DPO
  • By post: Data Protection Officer, 4 Civic Way, Ellesmere Port, CH65 0BE

You also have the right to complain to the Information Commissioner’s Office using the following details:

Will this information be used to take automated decisions about me?

No.

Will my data be transferred abroad and why?

No.

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