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Ordering certificates

Certificates are exact copies of the record made by the registrar at the time of the birth, marriage or death.

Please note: We only hold certificates for events which took place in Cheshire West and Chester from 1837 onwards.

For the period 1 April 1998 to 31 March 2009, most of the records of events in the Northwich and Winsford area are held in the Cheshire East district. For information on how to apply for a certificate you should visit the Cheshire East website.

How to Order

Modern Certificates (After 1950)  - the quickest and easiest way to order your certificate is by applying online. The full birth certificates we issue are certified copies of the original entry which include parent’s details and are required for all official purposes (e.g. passport applications, driving licence, bank etc).

Order a certificate

Certificates from adopted entries

If you have been legally adopted and require a birth certificate you can find further information on the Gov.UK website.

Family History Certificates (pre 1950)

To order a certificate for family history purposes please visit our family history page.

If you would prefer not to order your certificate online, you have two other options:

By post

To order a modern certificate by post please send a cheque or postal order for £12.50 made payable to ‘Cheshire West and Chester’. You must also provide the following information:

  • Birth: full name at birth, place of birth, date of birth, mother’s name, father’s name (if shown in the entry)  and mother’s maiden surname (if applicable)
  • Death: full name of the deceased, place of death, date of death, age at death and spouse’s name ( if applicable).
  • Marriage: the names of both parties and the place and date of the marriage

To order a family history certificate by post, please send a cheque or postal order for £11 made payable to ‘Cheshire West and Chester’. You must also provide sufficient information for us to identify the correct entry, by supplying the full name of the person(s), and the date and place of the event.

Please remember to include a contact telephone number and your full postal address.

In person

To order a certificate in person you should visit Chester Register Office or Northwich Registration Office and complete an application form. Payment will be taken at the time of application and we accept most credit/debit cards, cash or cheque (if supported by a bank guarantee card). You can find information on Register offices contact and opening hours on our website.

How long will it take?

There are two types of certificate applications:

Standard Service certificates

Standard Service certificates will normally be available for collection or posting after 24 hours (Monday to Friday). If posted, certificates will be sent by Signed for first class post at an additional cost of £2.50.

Fast Track Service certificates

Fast Track Service certificates will normally be available for collection or posting within two hours. Applications made after 2pm will be processed the following working day.

If posted, fast track certificates may be sent either by:

  • Signed for first class post at an additional cost of £2.50
  • Royal Mail Special Delivery Guaranteed at an additional cost of £7.50
  • Royal Mail Special Delivery Guaranteed on Saturday at an additional cost of £11.50

Certificate costs

The cost of a standard certificate is £10, plus postage of £2.50 if posted (first class signed for) to an address in the UK or £3:50 if posted aboard (standard air mail).

The Fast track service costs an additional £10 per certificate

Other districts

If the event took place in another district you can find the relevant Register Office on the Gov.UK website.

Or you can apply to the General Register Office which holds records for all of England and Wales.

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